About End Community Violence Now (ECVN)

End Community Violence Now (ECVN) is a statewide backbone organization advancing Community Violence Intervention (CVI) strategies across Delaware. ECVN aligns public-private partnerships across government, healthcare, philanthropy, workforce development, and community-based organizations to build safer, healthier communities through data-driven and community-centered approaches.

Position Overview

The Executive Administrative Assistant provides high-level administrative and operational support to the Executive Director. This role ensures the efficient coordination of scheduling, communications, financial tracking, and office management functions while supporting follow-up and implementation across ECVN initiatives.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced nonprofit leadership environment.

Key Responsibilities

Executive Support & Scheduling

• Manage and maintain the Executive Director’s calendar, including coordinating meetings across government, philanthropy, healthcare, and community partners
• Schedule board meetings, committee meetings, and external stakeholder convenings
• Draft and send meeting invitations and confirmations
• Prepare briefing materials and agendas as needed
• Track action items and ensure timely follow-up on behalf of the Executive Director

Communications & Follow-Up

• Draft and send emails on behalf of the Executive Director
• Track correspondence and ensure responses are completed in a timely manner
• Follow up with partners, board members, consultants, and funders as directed
• Assist with coordination of advocacy outreach and coalition communications
• Maintain organized digital filing systems

Office & Operations Management

• Check and manage incoming mail
• Order office supplies and manage basic operational needs
• Maintain records of contracts, invoices, and organizational documents
• Support logistics for in-person meetings, events, and retreats

Financial Tracking & Administrative Coordination

• Support tracking invoices, reimbursements, and vendor payments
• Assist with financial documentation for QuickBooks, Bill.com, and accounting partners
• Maintain organized digital folders for receipts and financial records
• Coordinate with accounting, payroll, and benefits vendors as needed

Qualifications

• 4+ years of administrative support experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
• Experience with QuickBooks, Bill.com, or similar financial platforms preferred
• Ability to maintain confidentiality and professionalism
• Highly proactive and able to anticipate needs

Preferred Attributes

• Experience supporting senior leadership or executive-level staff
• Familiarity with public policy, nonprofit advocacy, or community-based organizations
• Ability to manage multiple priorities with attention to detail
• Strong follow-through and accountability mindset

Please email cover letter and resume to [email protected]

Equal Opportunity Statement

End Community Violence Now is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job